In our first post of this series, we discussed how to avoid void work overload using a project management board. The key was to limit the number of active projects. Start a new project only when a previous one is completed. This second post now details which project to start next. Here I want to emphasize the importance of prioritization. I describe some simple tools on how to quickly determine the most important task at hand.
Decision Making
How to Manage Your Lean Projects – Number of Active Projects
Let’s face it – you have more things to do than you can reasonably do in the available time. A constant stream of tasks or problems are waiting for a lean solution. This two-post series wants to help you with that. In this first post, we will discuss how to avoid work overload using a simple project management board. A second post will tell you how to Manage Your Lean Projects – Prioritize.
Know Your Priorities!
The concept of lean manufacturing originated on the shop floor at Toyota. Since then it has expanded into many other areas, including but not limited to lean healthcare, lean administration, lean logistics, lean services, lean hotel, lean military, lean banking, or any lean whatever topic. There is even a lean government, albeit I am somehow skeptical on that one. Even so, most practitioners of lean work in manufacturing. Hence it comes as no surprise that most lean efforts are focused on the shop floor. However, while there is usually much improvement potential on any given shop floor, it is not necessarily the area you most want to improve.
Japanese Multidimensional Problem Solving
In the West, the standard approach for problem solving is to take a good look a the problem, after which a solution approach will pop into someone’s head. This approach is then optimized until the problem is solved. However, while this often ends up with one solution, it usually is far from the best solution possible. In Japan, a very different multidimensional problem-solving approach is common. Rather than just use any solution that solves the problem, they aim for the best solution they can find.